https://robotics4geeks.com/insurance-data-room-for-clients-and-providers/
If you’re responsible for conducting due diligence and would like to ease the burden on project participants, the virtual data room could be the perfect solution for your company. However, choosing the right service can take some time and effort because there are a variety of options on the market. It is essential to select one that has an intuitive interface that is suited to your industry, and is simple to use for all of the participants.
To guard against security breaches, look for a virtual data room that comes with watermarks as well as other security measures. Some providers provide the option to display a NDA (or Terms of Access) agreement to users prior to allowing them to access uploaded files. A more convenient sign-off process is also a must have feature.
A well-organized folder structure is another method to improve due diligence. This approach involves creating main folders for each type of file, and the level or security of the project, and subfolders that further divide documents into easily accessed sections. Choose a service that has auto-numbering as well as file indexing to ensure that the structure is as well-organized as you can.
You should also search for virtual rooms that offer numerous options for managing files. For example, iDeals’ virtual data rooms provide eight different levels of permission to control access to uploaded files that include read-only mode, downloading, fence viewing and editable Excel sheets. Additionally, the platform provides remote shredding and encryption of 256 bits for additional security.